Then you’ll see the underlying SharePoint site. You can click through to the SharePoint site by clicking on the URL listed, and then again on the popup window. By default, your users won’t normally access the SharePoint site, but you can find it in the SharePoint Admin console, under the Active sites list. This automatically created a SharePoint site with the same name. For example, we created a Team called “Project Recovery Team” from within the Teams interface: When you create a new Team in Teams, a dedicated SharePoint site is also created behind the scenes. Teams and Channels – where files are stored Let’s look into different parts of teams to gain a deeper understanding of how things work “under the hood”. To back up these files, simply back up the underlying SharePoint site and your users’ OneDrive for Business accounts.All files are placed in the same folder – it is not sorted by recipient.
How to back up files from Microsoft Teams.Teams and Channels – where files are stored.Also saving outside of the channel folders can make the documents unavailable for the Teams client.
Please also note that if you rename a channel, the folder in the underlying SharePoint site will not update with the new name (and doing so manually will break stuff). Make sure to save to the appropriate channel, by first browsing Documents and then opening the corresponding folder. It does however at this time seem to consider all interactions, which can cause confusion as to the sorting of the list. If you find that the sorting of teams in the list is confusing, there is a thread on TechCommunity discussing this and a Microsoft employee explaining that “The sorting in the Frequent list is based on activity, with greater weight being placed on a Group that you have saved or opened a file from”. In the right column you should see a list of your teams.
To save a document to Teams, open or create a document from one of the Office desktop apps (Word, Excel, PowerPoint), hit File followed by Save As and choose Sites – Your Company in the menu. This is supposedly a staged rollout, so it might be another week or so until all clients/tenants are affected. You should see the product information and the installed build on the right. Let’s first check the Office build by opening Word, going to File in the upleft corner and then Account in the left menu. Well as of now you can, if you are on the Office 365 ProPlus Monthly Channel and your build is 8730 or later.
How cool would it be to have access to your favourite teams right from within Office? They are often also acustomed to using the save as dialogue to browse folders when saving their documents, or navigating to OneDrive or SharePoint sites this way. …many are still used to work inside their Office desktop apps.
While you have always been able to drag and drop files into Teams, or upload them by navigating to the files tab in a channel and choosing Upload… In this short tutorial I will show you how to use the save as dialogue to save your files directly into the files area of your favourite teams.